In any panel discussion — in-person or a virtual Zoom room — there’s one common challenge moderators face: the over-contributor.

These are panelists who dominate the conversation, go off on tangents, or consistently jump in before others have had a chance to speak. Their intentions are usually good—they’re passionate, prepared, and eager to share—but left unchecked, their contributions can throw off the balance and effectiveness of the entire session.

If you’re moderating a panel, your role is to shape the experience for the audience, not to give one person a microphone monopoly. Here are five best practices for managing over-contributors with professionalism and grace, in both virtual and in-person formats.

1. Set the Stage Before the Curtain Rises

The most effective moderation starts before the panel begins. During pre-panel calls or emails, be clear with all panelists about your expectations for balanced participation. Emphasize that your role is to keep the discussion flowing and inclusive, and that you may gently step in if someone is speaking at length. This clarity signals that you’re a thoughtful moderator who’s looking out for everyone, including the audience.

Pro tip: Mention time limits and transitions in advance: “We’ll aim for 1–2 minute responses so everyone has a chance to weigh in.”

2. Use Intentional Structure to Limit Monopolizing

Over-contributors often thrive in unstructured formats. To keep things balanced, design segments that create equal airtime. Use directed questions (“Let’s go around and hear from each of you…”) or alternate who answers first. In virtual settings, leverage tools like hand-raising features or structured turns to maintain order.

In-person tip: Make your seating plan work for you. Position yourself so you can make eye contact with everyone and gently gesture to encourage turn-taking.

3. Redirect with Tact and Confidence

If a panelist begins to ramble or steer the conversation off-course, step in confidently but respectfully. Phrases like:

• “That’s a great point—let’s bring in other perspectives.”
• “I’m going to pause us there to hear from another voice on the panel.”
• “Let’s shift gears to the next topic…”

These interventions keep things on track without embarrassing anyone.

4. Empower Quieter Panelists

Over-contributors often overshadow those who are more reflective or reserved. As moderator, it’s your job to make space for all voices. Invite quieter panelists in by name: “Priya, I’d love your perspective here.” This not only balances the airtime but also builds trust and energy on the panel.

Virtual tip: Monitor the chat or reactions for signs that someone wants to speak but can’t find an opening—especially important in hybrid or remote panels.

5. End on Equal Footing

Wrap up the session with a structured closing that gives everyone a moment of spotlight—whether it’s a final thought, a one-word summary, or a bold prediction. This helps level the field, leaving no one overshadowed.

Over-contributors can be guided with the right preparation and structure. You can create a panel experience where every voice is heard, the discussion flows naturally, and your audience walks away engaged and informed.